How to track tasks of projects seamlessly?

December 18, 2023 | 3 min read
We are all plagued by an ever-growing range of work and duties in this day of digital distractions. It becomes a little tough to handle projects and deliver them on time. Tracking the progress of the tasks and projects helps to achieve the project goal and deliver it on time. Here are some productive tips to assist you in organizing your tasks and taking charge of your time. Learn the ways to track tasks easily and achieve your project goals through this post.

How to track tasks with ease?

Prioritize tasks

Prioritize tasks using the Eisenhower Matrix, which categorizes tasks into four quadrants based on urgency and importance. Attend to urgent and important tasks first, delegate less urgent but important tasks, and so on.

Create a To-Do List

Start by maintaining a centralized to-do list. Whether you prefer a physical notebook, a digital app, or a combination of both, having a single place for all your tasks makes it easier to manage and review.

Break Down Tasks

For complex or large tasks, break them down into smaller, more manageable sub-tasks. This makes the overall project less overwhelming and allows you to focus on specific steps.

Task Management Tools

Utilize task management tools like Alian Hub, Trello, Asana, or Microsoft To-Do. These tools provide features for task organization, prioritization, collaboration, and deadline tracking.

Set SMART Goals

Make your tasks Specific, Measurable, Achievable, Relevant, and Time-bound (SMART). Clearly defined goals help in tracking progress and provide a sense of accomplishment.

Set Deadlines

Assign deadlines to your tasks. Having specific timeframes provides a sense of urgency, helping you allocate time effectively and avoid procrastination.

Use a Calendar

Integrate your task management system with a calendar. This allows you to visualize your schedule, avoid overcommitting, and allocate time for both work and personal tasks. Alian Hub provides calendar integration to make task management easier.

Time Blocking

Allocate specific time blocks for different types of tasks. This method helps in creating a structured routine and ensures dedicated focus on specific activities during designated periods.

Limit Multitasking

Multitasking can decrease efficiency. Focus on one task at a time to maintain better concentration and keep track of progress more effectively.

Use Reminders

Set reminders for important tasks or deadlines. Whether it’s within your task management tool, calendar app, or a separate reminder app, notifications help you stay on top of time-sensitive tasks.

How does Alian Hub help to track tasks?

There are plenty of project management tools available in the market. Choosing one might be hard as you would need the tool with comprehensive features that can help you manage daily workflow. Alian Hub allows project managers to track tasks using various views, timesheets, and an advanced dashboard having a to-do list.

With various project views provided by Alian Hub, you can categorize tasks based on progress statuses, priorities, due dates, and more. With various types of timesheets, you can track tasks and the work done on the project. Furthermore, the to-do list can be visible on the dashboard of Alian Hub which gives a brief of the tasks to be completed and tasks that are due or overdue.

Conclusion

Tracking tasks within projects is crucial for ensuring project success and maintaining efficiency. A systematic approach that combines effective task management tools, clear prioritization, and regular reviews can significantly enhance your ability to stay organized and on top of your project responsibilities. By breaking down tasks, setting deadlines, and leveraging technology, you can streamline the development process, track tasks, and improve overall project management.

Frequently asked questions

What are the best task management tools for project tracking?
There are several excellent tools available, including Todoist, Trello, Asana, and Microsoft To-Do. The best choice depends on your specific project needs and personal preferences.
How often should I review and update my task list for a project?
Regular reviews are essential. Daily reviews can help you stay on top of short-term goals, while weekly reviews allow for a broader perspective and adjustments to long-term objectives.
How can I ensure effective collaboration within a project team?
Choose a task management tool with collaboration features, such as real-time updates, comments, and file sharing. Regular team meetings and communication channels also play a vital role in ensuring everyone is on the same page.
Is it necessary to use both a task management tool and a calendar for project tracking?
Integrating a task management tool with a calendar can provide a comprehensive view of your schedule. While not mandatory, this integration helps synchronize tasks with appointments and deadlines for better project planning.
How can I handle unexpected changes or disruptions in a project?
Flexibility is key. Regularly reassess priorities, adjust deadlines as needed, and communicate changes to the team promptly. Having contingency plans for potential disruptions can also be beneficial.