Microsoft Project is a widely used project management software that offers a range of features for planning, tracking, and managing projects. However, like any tool, Microsoft Project has its limitations. Thus, it becomes important to find Microsoft Project alternatives to overcome the limitations and manage projects easily.

Limitations of Microsoft Project

In addition to being expensive and difficult to set up, users of Microsoft Project express the following troubles:

  • It is known for its extensive features and can be complex, especially for beginners. The learning curve can be steep, requiring time and effort to master.
  • It tends to be more expensive, especially for larger teams or organizations. The pricing structure can be a limitation for smaller businesses with budget constraints.
  • Collaboration features in Microsoft Project might not be as robust as Alian Hub. Real-time collaboration and communication within the tool may be limited.
  • It is traditionally associated with waterfall project management methodologies, and adapting it to Agile practices may require additional effort.
  • While it offers detailed task management, its visualization might not be as intuitive as the board-based approach, particularly for teams that prefer a visual representation of tasks.
  • It might be perceived as more heavyweight and less suitable for smaller projects or teams.

Top Microsoft Project Alternatives

Alian Hub

With this feature-rich project management software, running your business becomes simpler. You can manage your projects and tasks with Alian Hub without using any other software after you subscribe. Numerous functions are available, such as task and project management, time monitoring, human resource management, milestone reports, to-do lists, work timers, company administration, marketing, and more. Thus, Alian Hub is one of the best Microsoft Project Alternatives.

This application is an excellent substitute for Microsoft Project since it works similarly to a spreadsheet but is easier to use and adjust without requiring complicated calculations. Similarly, it provides you with many views of your projects, allowing you to see them as lists, spreadsheets, maps, Kanban boards, and other formats, providing you with more options than just a standard spreadsheet. In addition to these features, users may name colleagues, upload and attach files to cards, and more.

It allows you to export and share project plans and produce summaries. One drawback, though, is that it prevents you from creating Gantt charts in the conventional sense; instead, they have a function called timeline.


In order to save money, Smartsheet’s online project management solution integrates team communication and automation features. It provides the very minimum features like creating a schedule with tasks, activities, subtasks, allocated resources, and task-specific sections.

With a single control center, Smartsheet facilitates the organization of projects, grids, calendars, dashboards, portals, forms, and more. They provide pre-made Gantt chart templates. It provides practical features including task visualization in Gantt charts, calendar views, and card views, as well as workflow automation. Real-time notifications of significant changes are sent to team members, and the technology offers shared views.

Hub Planner

The resource planning and management features of this platform set it distinct from Microsoft Project. As you describe new projects, you may also manage capacity planning and personnel scheduling. Team members can register both billable and non-billable hours using the time-tracking feature.

When planning your initiatives, the budgeting tool comes in helpful. To make sure you stay within your budget, you can easily check the amount you spend on each project and manage both internal and external billing rates. Dependencies allow projects to be connected to one another and track how resources are used across projects.


With the whole set of project management tools available in Forecast, you can create sophisticated interactive Gantt charts. It is intended for businesses who wish to track the development of their projects, initiatives, and portfolios in real time and is powered by artificial intelligence. With the help of Forecast, you can quickly create project timelines and become more productive by using a basic list of activities to create a project plan with assigned team members, projected task durations, and exact delivery dates. Members of the team may work together and leave comments on projects. Forecast also provides profitability data, allowing management to track income per project.


In conclusion, there are many Microsoft Project alternatives, each with its own strengths and features. From streamlined simplicity to advanced capabilities, these tools empower teams to tailor their project management approach. The key lies in selecting the alternative that seamlessly aligns with specific project needs, fostering collaboration, and enhancing overall efficiency. As organizations evolve, these alternatives stand ready to support the dynamic landscape of modern project management, providing flexible solutions for successful project delivery.

Frequently asked questions

Are these Microsoft Project alternatives suitable for all project sizes?
Yes, the alternatives listed cater to a wide range of project sizes. Some are ideal for small to medium-sized projects, while others offer advanced features for larger, more complex endeavors.
Do these tools offer collaboration features?
Yes, collaboration is a key focus for many alternatives. They often provide features like real-time collaboration, task assignment, and communication tools to enhance team coordination.
Are these alternatives compatible with different operating systems?
Most alternatives are designed to be platform-agnostic, and compatible with Windows, macOS, and sometimes Linux. Additionally, many offer web-based versions accessible from any modern web browser.
Can I import/export data from/to Microsoft Project with these tools?
Yes, many alternatives support importing and exporting Microsoft Project files, ensuring a smooth transition for users familiar with the Microsoft ecosystem.
Are these tools suitable for specific industries or project types?
While many alternatives are versatile and suitable for various industries, some may cater to specific sectors. It’s essential to assess each tool’s features and determine if they align with the requirements of your industry or project type.